Lithuanian Exhibition and Congress Centre LITEXPO, Laisvės pr.5, Vilnius, Exhibition Hall 3, outdoor exposition.
TRANSBALTICA, the largest exhibition in the Baltic States region, aims at introducing what’s new on the market, challenges, innovations and relevant issues of the transport sector, encouraging the cooperation of transport businesses and the development of international business relations, contributing to the growth of domestic demand and to the developing of an attractive image of Lithuania as a modern transit country.
Exhibitors for participation in the Exhibitionregister on-line at thelitexpo.lt through the electronic application order and administration system EPUS (direct connection - http://epus.litexpo.lt).
The dully filled in Application-agreement has to be printed out, signed and sent to LITEXPO scanned by e-mail. Application - agreement signing has no effect on validity of the application - agreement.
The Application has to be submitted by 25 April 2018. Applications submitted after the deadline are confirmed at the discretion of the Organizer.
Brief information about the terms and conditions of participation in an exhibition or trade fair is provided in the participation terms and conditions. Main rights and duties of an Exhibitor, as well as those terms and conditions of Participation are established in an application-agreement filled in by each Exhibitor, sent and accepted by LITEXPO, Regulation on participation in exhibitions and trade fairs, as well as Exhibition stand design and installation rules, other internal regulations of LITEXPO. All the above-listed regulations are jointly referred to as Legal acts regulating Participation. Every single exhibitor must familiarise himself/herself with the latter legal acts.
Exhibitor can admit into his stand a Co-exhibitor (other company) after having registered it in his Application and agreed on their participation with the Exhibition organizer.
Exhibitor has to pay the Co-exhibitor’s fee.
Co-exhibitor has the right to use the same stand as the main Exhibitor, and has to obey the same requirements, terms of participation in the Exhibition as applied to the Exhibitor.
Exhibitor shall assume responsibility for any violations, breaches of the legal acts regulating participation committed by his Co-exhibitor.
Main services and charges
The Organizer rents empty exhibition space (minimum area – 6 sq. m) for the whole duration of the Exhibition and provides with the following services:
Exhibition contents creation, development of event programme, coordination and organization services
Advertising campaign of the Exhibition
Communication campaign of the Exhibition
Attraction of targeted visitors, distribution of invitations to officials and specialists
General lighting and heating of the halls
General protection against open robbery outside working hours of an Exhibition.
Registration fee per Exhibitor/ Co-exhibitor (payable after the submission of an application-agreement) 115 Eur + 21% VAT.
The fee includes:
Entry into the electronic catalogue of exhibitors
Exhibitor passes (1 pass for 3 sq. m., but no more than 30 pcs. for a stand)
Invitations for visitors (30 pcs. for an Exhibitor and a Co-exhibitor)
Rent of exhibition space:
empty exhibition space
64 EUR + 21 %VAT per 1 sq. m
empty exhibition space only renting 30 sq. m. and more
58 EUR + 21 %VAT per 1 sq. m
Arrangement of a standard stand. The standard stand of 6 sq. m. consists of the following:
a booth of OCTANORM constructions (h=2,5 m);
carpeting of grey colour;
100 W spot–lights (1 per 3 sq. m);
a table and 2 chairs;
fascia with the company name in Latin letters;
three-outlet socket (220 V / 2 kW),
garbage bin and daily stand cleaning service
Rent of standard stand
18 EUR + 21 % VAT per 1 sq. m
Rent of Outdoor area
25 EUR + 21 %VAT per 1 sq. m
In case of questions regarding standard stand constructions, please contact the assistant architect Adriana Bičiulaitiene, phone +370 5 268 68 61, +370 615 95754, e-mail: email@example.com
Stand design, additional stand equipment and services
The dimensions of the stand and its place in the hall are determined by the Organizer.
If a stand of individual design (non-standard) for Exhibitor is designed and constructed by another company, the contracting company has to submit a detailed drawing of the stand to the assistant architect – Adriana Bičiulaitiene, phone +370 5 268 68 61, +370 615 95754, e-mail: firstname.lastname@example.org - no later than 14 days before the Exhibition starts. The drawing has to be approved by the Fire Security Department (see: Regulations of Stand Set-up)
Additional stand equipment, furniture, communications, companies’ names or logos on fascia boards have to be ordered in advance by filling in the Forms for Additional Equipment, Services and Communications through the electronic application order and administration system EPUS. For further information and orders, please contact stand sales manager Audronė Ridikienė, phone +370 5 268 68 51, +370 698 21581, e-mail: email@example.com
For the rent of stands of individual design, please contact stand sales manager Audronė Ridikienė, phone +370 5 268 68 51, +370 698 21581, e-mail: firstname.lastname@example.org
Forms for Additional Equipment, Services and Communications are also available at litexpo.lt
5 days before an Exhibition opening, prices for additional equipment and services increase by 50%, 24 hours before the opening by 100%.
An Exhibitor must cover stand remounting expenses which amount to 20% of the installation price of the exhibition stand, if 5 days before an Exhibition any amendments are made to the stand design and the stand has to be remounted.
Terms of payment
An Exhibitor has to pay for the rent of exhibition space, stand rent and additional services after getting the invoices from LITEXPO. All fees must be paid within the period indicated in the invoice, otherwise the Exhibitor will not be registered to the exhibition.
Hotel booking , Visa invitation letters - the administrator Gintare Petrauskaite (ph. +370 630 09390, e-mail email@example.com
Upon payment of registration fee, every Exhibitor and his Co-exhibitors is provided with 30 electronic invitations for his customers to visit the Exhibition. Invitations are intended for their recipients only. Sale of invitation or any other distribution of invitations to third parties for remuneration is prohibited.
Exclusively the invitations provided by the Organiser are valid for the Exhibition.
Events and additional promotion
Exhibitors may organize press conferences, seminars, presentations, etc. during the Exhibition. The program of events has to be coordinated with the Organizer. The conference halls booking form has to be submitted to the Organizer one month before the Exhibition.
Exhibitors organizing various actions at the exhibition stands may not interfere with proper participation in the Exhibition of other exhibitors (make noise, play loud music, etc.).
An Exhibitor, for whom an exhibition stand is set-up and dismantled by another company, shall inform his contractor about the requirements regulating the stand set-up procedures established by LITEXPO (see Regulations of Stand Set-up). In such cases the Exhibitor shall bear full liability for actions of third parties. Staff mounting a stand during mounting and dismantling days shall be issued free special vouchers.
After arriving at LITEXPO an Exhibitor has to register at the Info-Centre of the Exhibition. Exhibitors are registered to the stands after they have fully paid the invoice for their participation in the Exhibition.
An Exhibitor is provided with information about the working procedure of the Exhibition, services provided, and is issued with exhibitor's passes, upon presentation of which to security, exhibitors shall be provided with access to the exhibition halls on the days of Exhibition mounting, dismantling and during the Exhibition working hours.
Lithuanian Exhibition and Congress Centre LITEXPO, Laisvės ave. 5, Vilnius, Hall No. 3
Exhibition working hours
16 – 17 May, from 10.00 a.m. till 5.00 p.m.
18 May, from 10.00 a.m. till 4.00 p.m.
Delivery of exhibits
15 May, from 8.00 a.m. till 8.00 p.m.
Registration of exhibitors
15 May, from 9.00 a.m. till 7.00 p.m.
Removal of exhibits
18 May, from 4.00 p.m. till 8.00 p.m.
21 May, from 8.00 a.m. till 6.30 p.m.
*The organizer reserves the right to change the times of exhibition working hours, mounting, removal and delivery of exhibits, exhibitors' registration.